ARCHIVES SPECIALIST A, B or C

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ARCHIVES SPECIALIST A, B or C

Salary

$2,784.00 - $5,460.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

194804

Department

DOS-Secretary of State

Opening Date

05/14/2024

Closing Date

5/28/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Louisiana is a State as a Model Employer for People with Disabilities.

One vacancy is located in theArchives - Audio Video Library Section of theSecretary of State, Essen Lane, Baton Rouge, LA.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

• Developing Plans: The ability to prioritize tasks and competing demands to create accurate plans.

• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

As part of a Career Progression Group, vacancies may be filled from this recruitment as an Archives Specialist A, B or C, depending on the level of experience of the selected applicant. The maximum salary for Archives Specialist C is $ 80,267 . Please refer HERE (https://www.governmentjobs.com/careers/louisiana/classspecs) for specific information on salary ranges, minimum qualification requirements and job concepts for each level.

No Civil Service test score is required in order to be considered for this vacancy.

Applicants must meet the minimum qualifications for this position in order to be considered.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.

Applications may be rejected if incomplete.

For further information about this vacancy contact:

Ashley Rathcke, HR Specialist

Secretary of State Nancy Landry

Human Resource Division

P. O. Box 94125

Baton Rouge, LA 70804-9125

ashley.rathcke@sos.la.gov

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

SUBSTITUTIONS:

Six years of full-time work experience in any field will substitute for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree will substitute for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

NOTE:

Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

Job Concepts

FUNCTION OF WORK:

To perform professional archival activities related to the identification, collections, preservation, and maintenance of records and artifacts.

LEVEL OF WORK:

Entry.

SUPERVISION RECEIVED:

Typically, direct from an Archives Supervisor. May receive supervision from higher level personnel.

SUPERVISION EXERCISED:

None.

LOCATION OF WORK:

Department of State.

JOB DISTINCTIONS:

Differs from Archives Specialist B by the absence of experienced level duties and responsibilities.

Examples of Work

EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

NOTE: In order to provide adequate coverage and services to meet the internal demands and the demands of all clients, persons occupying these positions will be crossed trained to perform any of the listed examples of work and may be called upon to work in any of the programs within the Archives Division.

Arranges and prepares descriptions of archival collections.

Develops finding aids for materials accessioned into archival repository.

Consults with researchers to determine their interest and needs in order to recommend to them appropriate research sources and finding aids.

Examines documents and determines need for repair to arrest deterioration and performs routine repair according to established archival techniques; notifies supervisor of documents which requires extensive treatment and arranges for transfer to the Conservation Laboratory.

Performs reference and research concerning historical events, collections and genealogy; answer inquiries and furnishes information relating to historical collections; assists the public in locating informational materials.

Conducts research of birth, death, and marriage records for patrons and provide certified or non-certified copies of these vital records when requested.

Prepares materials received by Acquisition Section for shelving by indicating space locations and accession numbers on boxes, folders and three-dimensional items.

Maintains files of agency records transmittal forms and disposal notice forms for the Records Center.

Assists with the planning and implementation of in-house and traveling exhibits.

Consults with Acquisitions Section on identifying materials suitable for display. Arranges for loan of materials maintained in archival holdings for in-house and traveling exhibits.

Processes record microfilm. Reviews records to identify duplicates, records in need of repair, and records containing confidential material.

Participates in the conservation and preservation of archival holdings, oversees the reproduction of holdings, and reviews requests for the reproduction of holdings.

Researches and identifies recordkeeping requirements to document business functions of state agencies.

Assists in providing records and information management training for state agencies.

Assists in disaster recovery planning to provide for the availability of and access to organizational records and information following a business disruption.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  02

  CE: Explain your rating by providing specific and relevant examples in the box below.

  03

  DP: Rate your ability to develop plans based on our definition: The ability to prioritize tasks and competing demands to create accurate plans.

• 1= I have no experience and/or am uncomfortable developing plans

• 2= I have limited experience or require assistance to develop plans

• 3= I can develop plans

• 4= I can develop plans and help others improve their ability to develop plans

  04

  DP: Explain your rating by providing specific and relevant examples in the box below.

  05

  DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

• 1= I have no experience and/or am uncomfortable displaying expertise

• 2= I have limited experience or require assistance to display expertise

• 3= I can display expertise

• 4= I can display expertise and help others improve their ability to display expertise

  06

  DE: Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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