Description

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team?

We are looking for an exceptionally bright, well organized and self-motivated Executive Assistant to support the leadership team at AWS S3. We are seeking a driven, bright, and motivated individual with a history of high performance to support our organization. This exciting role requires attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You’ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

Key job responsibilities

• Manage complex calendars and scheduling with diplomacy and discretion.

• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.

• Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.)

• Schedule cost effective air/hotel/ground transportation. Create detailed travel itineraries both domestic and international (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.

• Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the AWS S3 and Amazon community.

• Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items.

About the team

Inclusive Team Culture

Here at AWS, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups, reaching 40,000 employees in over 190 chapters globally. We have innovative benefit offerings, and host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon’s culture of inclusion is reinforced within our 14 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.

Work/Life Balance

Our team puts a high value on work-life balance. It isn’t about how many hours you spend at home or at work; it’s about the flow you establish that brings energy to both parts of your life. We believe striking the right balance between your personal and professional life is critical to life-long happiness and fulfillment. We offer flexibility in working hours and encourage you to find your own balance between your work and personal lives.

Mentorship & Career Growth

Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. Our senior members enjoy one-on-one mentoring and thorough, but kind, code reviews. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded engineer and enable them to take on more complex tasks in the future.

We are open to hiring candidates to work out of one of the following locations:

Arlington, VA, USA

Basic Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience

• High school or equivalent diploma

• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience in a fast-paced, high-tech company

• Experience leading process improvements

• Bachelor's degree

• Exceptional written, verbal, and interpersonal communication skills

• Experience with reconciling expenses and booking travel

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.